AI systems for recruitment agencies

Systems that run the work you hate.

We find where your recruiters' hours leak into mechanical work — screening, follow-ups, scheduling, offer-to-joining check-ins — and build systems that take it over. Set up and run by our team, reliable enough to forget about, on the tools you already use.

See how we think
Pipeline report — auto-generated Sent automatically · Mon
Fees earned
₹6.4L
In notice period
₹3.2L
Joined
9
Fees billed · last 6 months+18% MoM

Runs on the tools you already use

The problem

Your best hours go
to the wrong work.
And it scales with every role.

Not the relationships or the judgment — that's the part clients pay you for. It's everything around it: reading resumes, chasing candidates, scheduling interviews, keeping an accepted offer warm until joining day.

Mechanical work that fills the day and grows with every role you take on. We move that weight onto systems, so your team's energy lands where it actually moves the needle.

Slack · alert
A candidate just went quiet
No reply in 4 days · ping the recruiter
Email · sent
Weekly report — delivered
PDF to the owner · Mon, 8:00am
WhatsApp · scheduled
9 check-ins queued · 3 offers
Approved in Slack · sends today

How we decide what to build

We don't automate everything. We automate the right things.

Automating the busywork isn't the point — it's what it frees up. Every system buys back hours and cuts cost, so your team's time goes to the work that actually moves growth, not the mechanical half around it. The skill is knowing what to automate, what needs a human, and what to never touch.

Automate it

Runs on its own.

Rule-based and consistent. It shouldn't cost a human a minute.

  • ›Pipeline reporting
  • ›Interview scheduling & reminders
  • ›Job-board email parsing
  • ›Invoicing & status updates
  • ›Weekly analytics digests
Gate it

Human signs off.

The machine does the heavy lifting. One approval step before anything ships.

  • ›Job posts & client call briefs
  • ›Outreach & candidate message drafts
  • ›Client feedback summaries
  • ›Outreach personalization
  • ›Resume scoring & ranking
Leave it human

Never touched.

The part that makes you you. Automating it is how agencies lose what they sell.

  • ›Creative direction
  • ›Brand voice
  • ›Client relationships
  • ›Strategic calls
  • ›The hard conversations
Automate it
Runs on its own.
Rule-based, consistent — costs a human zero minutes.

    Build the first. Gate the second. Never touch the third.

    What we build

    Four pillars. One quiet back office.

    Each scoped to your stack, built on tools you already own, handed over documented.

    See everything we build →

    Lead generation

    Cold outreach that runs itself — enriched lists of companies that are hiring, warmed domains, AI-personalized at scale, landing straight in your CRM.

    ClayInstantlyApollon8n

    Revenue operations

    Your placement pipeline, watched — candidate stage alerts, ghosting flags, offer-to-joining check-ins, the right ping to the right recruiter.

    Zoho RecruitGoogle SheetsSlack APIn8n

    Candidate operations

    One job description, every touchpoint — posts, outreach and WhatsApp drafts in your voice, resume summaries. AI drafts, your recruiters approve.

    Claude APIWhatsApp APINotionMake.com

    Infrastructure

    The backend it all runs on — self-hosted n8n, API integrations, webhook handlers, data pipelines you own outright.

    Self-hosted n8nWebhooksAPIsVPS

    We use our own systems — they work because we depend on them too.

    Infrastructure
    Self-hosted on your stack
    Your servers · your accounts · you own it
    running
    n8nWebhooksAPIsVPS
    Systems · live4 running
    Pipeline reportsent · Mon 8:00am
    Cold outreach142 sent today
    Candidate check-ins9 scheduled
    Pipeline watch1 gone-quiet alert

    Selected systems

    Built for our own ops — the same kinds of systems we build for recruitment agencies.

    We use our own systems — they work because we depend on them too. Outbound and reporting run our own back office; the Offer Retention Engine is the pattern we build for agencies.

    Outbound↗

    AI Outbound
    Engine

    Scrapes, enriches and personalizes cold email at scale — the engine behind our own outreach.

    Candidates↗

    Offer Retention
    Engine

    An accepted offer triggers WhatsApp check-ins across the notice period, with an alert if a candidate goes quiet.

    Reporting↗

    Analytics
    Aggregator

    Auto-pulls pipeline numbers and ships a PDF on a schedule. The system the hero is based on.

    How it goes

    From first call to systems you own.

    0130 min

    Discovery call

    We map where your hours actually go and find what's worth automating first — the fastest win, not the biggest build.

    022–3 days

    Scope & proposal

    A clear scope, timeline and fixed price up front — no surprise invoices, no scope creep. Just what we're building, and when.

    031–3 weeks

    Build, test & deploy

    Stress-tested on real data until it doesn't break, with updates as it comes together — a working product, not a deck full of promises.

    04ongoing

    Handoff & support

    Documented and handed over — you own it outright. We stay on for monitoring and tweaks only if you want it.

    1
    Discovery call
    30 min

    We map where your hours go and pick the fastest win first.

    2
    Scope & proposal
    2–3 days

    A clear scope and fixed price up front — no surprises, no scope creep.

    3
    Build, test & deploy
    1–3 weeks

    Stress-tested on real data — a working product, not a deck full of promises.

    4
    Handoff & support
    ongoing

    Documented, handed over, yours outright. Ongoing support only if you want it.

    How we work

    We consult,
    then we build. Then it's yours to run.

    We don't just advise, we build — then test, launch and support. Anyone can wire up a workflow; the hard part is judgment (which systems are worth building, and in what order) and reliability. We treat a new system like a rusty pipe: real data runs through it until every leak and break is found and fixed.

    And we build around your context — who uses the system, how your team works, the voice your clients expect. That's the difference between a system people rely on and one they quietly abandon.

    Self-hosted

    Runs on your own infrastructure and accounts. Your data never leaves your stack.

    Your existing tools

    Built on the apps you already pay for — nothing new to learn or adopt.

    Documented handoff

    Every build comes with docs and a walkthrough. No black box.

    Built to be relied on

    A system is only useful when it's reliable. Real error handling, tested against the edge cases — built to keep working after launch, not just demo well.

    Before you book

    Questions, answered.

    Everything worth knowing before the call. Still unsure?

    How we price

    Fixed scope. Fixed price. No surprises.

    No hourly billing, no scope creep. Every build is scoped on the first call — you know exactly what you're getting, and what it costs, before anything starts.

    Ready to scale with AI?

    Book a free 30-minute growth-mapping call. We'll audit your workflow, find the bottlenecks, and show you exactly where automation moves the needle.

    Or email devanshtri@blaxify.com

    Fixed scope · Fixed price · You own everything